Executive Calendar

Calendar Timeline for NEHA Officers

Prepared by George Dameron VP, 2005-2006, President 2006-2007
Approved by Executive Committee (2 Dec 2006)/ 3 Apr 2007

JANUARY
Deadline for proposals for spring conference (received by VP) January 15
VP begins to organize spring conference program after January 15
Local organizer for spring conference works with Executive Secretary and VP to plan fall conference (see Responsibilities of Local Organizer)
President consults with chair of Nominating Committee to make sure slate of candidates for spring conference election is on track

FEBRUARY
VP submits final program to Executive Secretary and NEHA News Editor by February 1
Local organizer for spring conference submits arrangements to Executive Secretary by February 1
Executive Secretary sends program for spring conference and information about arrangements to NEHA News Editor after February 15

MARCH
Executive Secretary mails program to NEHA members and Secretary mails NEHA News to NEHA members by March 1
President sets agenda for Executive Committee meeting (if held) for spring conference and distributes it to Executive Committee by March 15

APRIL
Spring conference
President presides over election of NEHA officers at spring conference, with assistance of Chair of Nominating Committee
President presides over luncheon program
President delivers Presidential Address (optional) at spring conference
President presides over Executive Committee meeting at spring conference (held at discretion of President and EC)
Executive Secretary arrives early on Saturday of conference to work with local organizer to make sure arrangements are on track
Executive Secretary supervises the registration of conferees
Local Organizer works with Executive Secretary at spring meeting to make sure meeting operates smoothly
VP assumes Presidency after election at spring conference
Secretary sends out RFP for joint sessions (OAH, AHA) for following year, after spring conference
Following spring meeting, President thanks panel chairs and solicits nominations for NEHA Graduate Student Paper Prize

MAY
VP sends nominations for NEHA Graduate Student Paper Prize from fall conference to Chair of NEHA Graduate Student Prize Committee
Executive Secretary reviews list of responsibilities for fall conference with Local Organizer
President submits AHA or OAH joint session by end of month, if Executive Committee in previous December recommends it
President will write letters to those spring panelists who did not attend the spring conference without informing their chair

JUNE
Deadline for submissions for book award June 1
Publishers distribute nominated books to Book Award Committee members after June 1
Deadline for proposals for fall meeting (received by VP) June 15

JULY
VP organizes fall conference program
Local Organizer for fall conference works with Executive Secretary and VP to plan fall conference (see Responsibilities of Local Organizer)

AUGUST
VP submits final program to Executive Secretary and NEHA News Editor by August 1
Local organizer for fall conference submits arrangements to Executive Secretary by August 1
Executive Secretary sends program for fall conference and information about arrangements to NEHA News Editor after August 15

SEPTEMBER
Executive Secretary mails program to NEHA members and Secretary mails NEHA News to NEHA members by September 1
President sets agenda for Executive Committee meeting (if held) for fall conference and distributes it to Executive Committee by September 15

OCTOBER
Fall conference
President presides over luncheon program
Announcement of NEHA Book Award by President
Announcement of NEHA Graduate Student Paper Prize
President presides over Executive Committee meeting at fall conference (held at discretion of President and EC)
Executive Secretary arrives early on Saturday of conference to work with local organizer to make sure arrangements are on track
Executive Secretary supervises the registration of conferees
Local Organizer works with Executive Secretary at fall meeting to make sure meeting operates smoothly
Immediately after fall conference, chair of Nominating Committee issues request to members of the Nominating Committee to submit to her/him five names of potential candidates by December Executive Committee meeting

NOVEMBER
Following fall meeting, President thanks chairs of sessions and solicits nominations for NEHA Graduate Student Prize
President appoints membership of Book Award Committee and Graduate Student Paper Prize Committee by November 15
Executive Secretary posts membership of committees at NEHA website after November 15
President will write letters to those fall panelists who did not attend the fall conference without informing their chair
President works with VP and Executive Secretary to generate agenda for December Executive Committee meeting; Executive Secretary mails agenda to Executive Committee by November 15

DECEMBER
President presides over Executive Committee meeting on first Saturday of December
Executive Secretary mails “call for nominations” to 80 or so publishers for annual book award; publishers mail books to each Book Award Committee member
VP sends nominations for NEHA Graduate Student Prize from fall conference to the chair of the NEHA Graduate Student Prize Committee
Agenda may include: approval of minutes from last Executive Committee meeting, setting of dates for future conferences, identifying sites for future conferences and local organizers, hearing reports from elected officers, hearing reports about activities of committees, approval of appointment of book review editor (if necessary), and joint sessions with AHA or OAH.
Secretary takes minutes of meeting and distributes them to Executive Committee in a timely way
Executive Committee decides on whether to sponsor joint sessions with AHA or OAH